How to Cancel PO line and Return PR and add PR to same PO?

Purchase Orders is Approved and it is necessary:

• Cancel PO line
• Return PR line
• Make necessary modifications in PR and submit second time for approval
• Add changed PR line to the same PO

1. Search for ‘Approved’ Purchase Order:

Note: You can search PO by its lines and cancel PO line without opening PO. Or you can search PO
by header, go inside PO,  stand on the line→ Tools→ Control→ in order to cancel PO line.

The difference of doing this is when you search PO by its lines and cancel line without opening it
then status of PO will remain as ‘Approved’. (in case if you need to keep the Approved status if you
have a lot of lines and do not want to submit PO to approval second time)

But when you search PO by its header and go inside PO and cancel line, then status of PO automatically
will change to ‘Requires Reapproval’.

Select the line which is going to be cancelled→ Tools→ Control→

Cancel PO Line:

After Cancel Line search PO to check its status. Status of PO has not been changed: “Approved’

From Purchasing Super User Navigator go to Autocreate in order to see cancelled PO Line which has been
returned to Autocreate:

Search by entering PR number which was related to your PO:

PR Line is shown in Autocreate. Select the line and go to Tools→ Return Requisition

Enter reason for Return and press Ok:

Check PR status: “Return”. Now you will be able to make necessary changes.
Note: When PR is in “Approved” status it is not possible to Edit PR.

Send to approval after necessary changes:

Now go to Autocreate search for your PR.  Tick PR line and in ‘Action’ box below choose in order to be able to
add to existing PO, then choose Manual.

Note: If you want to create completely new PO from the same PR then you need to select ‘Create’ from Action
box.

Click ‘Add to Document’ and ‘Create’

PO is created with details. You need just to submit for approval.